Basically we need to see images of the front and back of the title page of the book, which is where copyright information is usually shown. This is called "TP&V", for "Title Page and Verso" [V.25].
To Submit Online:
As of late 2002, we have a new automated upload procedure using a web page. This is by far the fastest and easiest way to get clearance. You need scanned images (PNG, JPEG, TIFF, GIF), of the two pages, of good enough resolution that the text can be read clearly, though the files don't need to be huge.
Just go to http://copy.pglaf.org/ and follow the instructions.
There are two other, older ways to submit a text for clearance, but we would ask you not to use them unless you really can't use the web form.
To submit by paper mail:
Photocopy the front and back of the title page, even if the back is blank, write your e-mail address on it, and send the photocopies to:
MICHAEL STERN HART
405 WEST ELM STREET
URBANA, IL 61801-3231 USA
This is called Title Page & Verso, or TP&V for short, and is needed for copyright research. A colored envelope is best, to make sure your letter is easily recognized as TP&V.
E-mail Michael firstname.lastname@example.org when you send them, so he knows they're on the way. It's a good idea to check back with him by e-mail after a week or so if you haven't heard from him.
About this, Michael says: "Please include always your e-mail name and address, and mark the envelope with some distinctive mark and or color. Colored envelopes fine. Just something so I can find it easily, the mail here is slow and deep, like snow. Please send a note to: <email@example.com> for more info."
To submit by e-mail:
Scan the front and back of the title page, even if the back is blank, and e-mail the images to Greg Newby <firstname.lastname@example.org> as TIFF, JPEG or GIF in medium resolution. Make sure that the print is legible before you send.
Whichever method you use, you should expect to get an e-mail back after about a week, with one line containing the Author, Title, your name and date with the word "OK" at the end. This means that your text has been cleared.
A Clearance Line looks something like:
The Works Of Homer [Iliad/Odyssey] Tr. George Chapman Jim Tinsley 06/14/01 ok
If you don't get any response, e-mail to check that your TP&V was received OK. If the word at the end of the line is not "OK", then your text is not eligible, and a comment will probably be appended explaining why it is not eligible.
Don't start work on your book until you get that OK! It's very sickening to do all that work, and then find out that your text can't legally be put on-line!